Archive for September, 2008

What will it take to get you in this car?

Tuesday, September 30th, 2008

Good morning, campers!

I’m sure I sound like a cheeseball used car salesman with the subject of this blog post, and I’m fine with that as long as I get you to thinking and acting. However, instead of selling you a lemon, I’m here to sell you on the concept of virtual outsourcing. And yes, I’m wondering what will it take to get you inside DavisVA.com’s Virtual Assistance limousine to greener and less stressful pastures …

Let’s touch upon some of the tire-kicking prospects have thrown my way:

I don’t understand outsourcing.

Fair enough! Let’s break it down now for all the world to see. A Virtual Assistant operates a home-based business (some VAs rent office space) and the VA offers her business services virtually and works with her clients virtually. (There are some VAs who have local clients.) If you’re having a difficult time wrapping your head around “virtual,” replace it with “remote” instead. I am remote from your office location, and I work remotely from you. Example1: One of my favorite clients is a Virginia-based therapist. He’s in Virginia, and I’m in New York state, so I’m working remotely from him. I handle all of his client intake, I update his CRM, and I schedule all of the appointments for his patients. Example2: Another one of my favorite clients is a Certified Professional Organizer® who lives in Southern California. Talk about remote! She’s three time zones behind me, and nearly 3,000 miles west of me. I handle all of her article marketing, list building, Craig’s List and Backpage advertisements, and her website maintenance. For both of these clients, I am their Virtual (Remote) Assistant. Make sense? Good. Let’s move on.

Remember too that Virtual Assistants, Virtual Professionals, Virtual Consultants (whatever you want to call us) come in all makes and models. I know Virtual Bookkeepers, Virtual Copywriters, Virtual PR pros, etc., who have never met their clients in person.

I don’t know where to start.

Where do you start with your outsourcing plans? Damn fine question. Think about who you are as a person, and how you function best. Can you realistically handle knowing your assistant is not an arm’s length away? Does your Type A-ness go through the roof at the prospect of never meeting your assistant or consultant? Do you need to have your eyes on and physically touch everything which flows through your office? If you answered No, Yes, and Yes, your best bet is to find an on-site assistant. All of this, and more, is okay. I’m addressing all of you now as individuals, and you’ve got decide if “going virtual” is truly in your best interests. If “going virtual” is beginning to sound interesting, I want to talk with you today.

This is going to be very expensive, and I don’t think I can afford it.

Tsk, tsk, tsk. That’s a Guppy thought process. Silly gooses you are … ;-)

Can outsourcing be expensive? Of course, but only if you make it so and of course you’ve got to define expensive. I’ve got clients who pay me a hefty retainer each month for thousands of dollars. I’ve also got clients who are spending around $350.00 for the virtual services I offer. Break it down, count the beans, crunch the numbers, hammer out your ROI. Get in touch with me today and request your copy of DavisVA.com’s Going Virtual Checklist; the Checklist has a formula which shows you how to start to determine your outsourcing budget.

Today’s Davis Virtual Assistants Blogisode is brought to you today by the letter B, and today B stands for Budget. Your budget is yours, so keep your eyes on your own paper and don’t worry about what the other Business Sharks are spending. If you can afford $400.00 per month, good for you! I’m very proud of you, and I’m looking forward to working with you. Is your budget in the $1,000’s range? Good for you, as well! That shows me you’re putting Capitalism to its best use, and you’re ready for even more success. Don’t have a clue as to what your starting budget might be? No worries. We’ll discuss this during your consultation, and I’ll give you some pointers.

Your Budget: Devise it, own it, live it, and don’t venture from it until you’re absolutely ready to do so.


It’s true there are many things to consider when contemplating “going virtual,” and my goal is to ensure you get the very best information to make the most informed decision about your outsourcing plans. Contact this very successful Virtual Assistant right now, schedule your consultation, and then let’s chat. I want to know exactly what it’s going to take to get you into this amazing Virtual Assistance car.

You like me, you really like me

Monday, September 29th, 2008

Good morning, Sharks!

Via the misquoted acceptance speech from Sally Field comes today’s blog post. It’s good to be wanted; even more so to be appreciated and respected …

Picture the scene: A consultation last Friday with a business owner in Florida. Business owner had contacted me via my toll free number, and I called him back within 30 minutes. A superb consultation ensued with this technologically hip and successful executive coach. His previous outsourcing experiences were, shall we say, not the very best they should have been, so he called the Davis Virtual Assistants Associates team for help. I was able to help him by close of business the same day by making two referrals from my team. I’m very happy to report both of my Associates were able to connect with Sam the same day, and I’ll let Sam tell you the rest:

I just wanted to let you know how pleased I am with the service being provided by you and your organization. I will definitely be working with one of your VAs. The final decision as to which will be a difficult one.

Sam Langfitt
Trisel Executive Coaching
Transform. Transcend. Triumph.

Tel. (321) 749-4138
Executive Coaching


Sam, thank you for getting my weekend off to such a fantastic start. I’m thrilled you’re pleased with our service and our customer care. And thanks for letting me add your kind words to this blog post!

Partnering with a Virtual Assistant company is good. It’s warm and fuzzy. It makes your life better, and your business operations flow smoother.

Get your work week off to the very best start and call me right now at 866.611.LORI. I’ll show you why Sam is so thankful, and I’ll show you why partnering with a Virtual Assistant will save you time, money, and your sanity.

Hey Mister DJ: “Take a Picture”

Friday, September 26th, 2008

How many of you have an older sibling? How many of you are 2nd on the tax deduction food chain? I’ll raise my hand and answer “me” and “me” to both questions. Fortunately for me, my older sibling is my big brother Scot. He’s my hero. He understands how difficult it was in our household. He taught me some Army Ranger moves before I went on my first date. He held my hand at Jeff’s funerals. He’s the best big brother a girl could ever have. Not much of a rivalry going on, but let it be known growing up I always wanted to be Just Like Scot.

The subject of today’s Hey Mister DJ post is the band Filter. I’m bringing up the subject of siblings because Richard Patrick, Filter’s lead singer, is the younger brother of Robert, the actor who played T-1000 in the Terminator films. I know nothing personal about these brothers, but I can bet some fans and reporters would ask about the other one during conversations and interviews. Let the eye-rolling ensue!

I digress: Long gone is my fascination with all things MTV. I watched opening day August 1, 1981, at the tender age of 15, and yes, was glued to the tube for many years thereafter. The concept of having a visual with the music blew my socks off! Some of the vids kicked ass, while others looked as though they had a $100 budget. I’m way past their demographic, and that’s cool. Still, I enjoyed my “MTV years” and took with me a new-found appreciation of music.

I never quite understood the meaning of Filter’s video for Take a Picture. The water, the airplane, all of it. After reading a bit, I’ve come to learn (though have not confirmed this with Richard Patrick), that the song tells the story of him waking up drunk on an airplane, butt naked as the day he was born. “Take a picture, because I won’t remember.” Ahhhhh … now I get it. The song’s lyrics and the vid have taken on a whole new meaning. Especially telling is the line, “Hey, Dad, what do you think about your son now?” Powerful stuff, and I dig how Richard delivers the line in the first video below. “Take a Picture.” It’s a new addiction of mine …

Hey Mister DJ: Dude, I also agree that no one should be left alone. Get my weekend off to a kicking and screaming start and play me:

Take a Picture



Take a Picture (Live)



Thrifty Thursday: Don’t worry your pretty little head over the economy

Thursday, September 25th, 2008

Good morning, my Killer Sharks!

Thrifty Thursday** for September 25, 2008 tells us to not phreak out about the current state of the American financial system. Small business is the backbone of our economy, and this small business babe wants you to keep on doing what you’re doing! Don’t stop with the hiring of new employees. Don’t stop with the creation of new products. Don’t stop selling. Don’t stop with your plans to outsource.

Thrifty Thursday** for 9/25/08 is for you (and yes you, the Guppy in the back row with her fin up waiting to ask a question), the American Business Owner. I love you, I adore you, and I want to help you keep some extra bank in your well-lined pockets. Today’s Thrifty Thursday is a whopping 15% discount on your October 2008 invoice for any virtual assistant service I offer. How may I help you today? Do you want to begin advertising on Backpage and Craig’s List? Need some typos fixed on your Dreamweaver website? How about getting those 15 articles posted? Ready to jump on the CRM bandwagon? Let me know what you need, and let’s roll up our sleeves and get to work!

Thrifty Thursday** 9/25/08 phone lines close at 5:00 PM U. S. Eastern time next Wednesday, October 1, 2008. Contact the Virtual Assistant, and let’s talk about outsourcing!

** This Thrifty Thursday discount may not be combined with any other offers or discounts offered by Davis Virtual Assistants. This discount may be claimed only by new Davis Virtual Assistants (DavisVA.com) clients.

HTML training

Wednesday, September 24th, 2008

Good afternoon, campers!

Tomorrow is the day and DavisVA.com is the place to be for the best damn HTML Basics Training in the known universe. Two-hours of online classroom instruction where I’ll teach you the basics of HTML coding. This is a skill that all Virtual Assistants must have in their virtual services toolkit. Don’t argue with me because you know I’m right.

Once you learn the method to the madness of coding, you can begin to decipher what you’re seeing in a Page Source. Plus, after attending tomorrow’s HTML Webinar, you’ll see that Hypertext Markup Language really isn’t hieroglyphics! I know it’s confusing to your eyes and your brain and because of this you’re afraid to learn to code. Let go of those fears, right here, right now. Why? Because your fears of learning to code are preventing you from picking up clients who need you to code their Craig’s List ads and articles, and to add some basic codes to their LinkedIn, Facebook, MySpace and Plurk profiles. This is a skill which clients will gladly pay for your knowledge and expertise. I’ve said it hundreds of times and I’ll say it once more right now: I am taking your potential clients and it’s all because you don’t know how to code.

DavisVA.com’s HTML Basics Webinar is for those of you who are brand new to coding and need to learn the basics, along with those folks who are petrified about learning this basic skill. Two hours with me, plus free and lifetime follow up after the Webinar, and I’ll give you a skill you’ll use for life.

Click here for more information and to register for DavisVA’s HTML Training.

Lori Recommends: Basecamp

Tuesday, September 23rd, 2008

Good morning, Sharks!

One of the many reasons I adore what I do for a living, aside from my literal 30-second commute, is that I’m afforded the opportunity to be exposed to a wide variety of technologies. Systems like WordPress, salesforce.com, SugarCRM, Jott and GoToMeeting all rule my day, and the days for my clients. A Virtual Assistant and her clients are best served, and the partnership is more productive, when reliable and useful technologies are in place.

Today’s Lori Recommends is all about project management and more specifically web-based project management. The days of the multi-tabbed spreadsheet and the hundred-pages-long word processed document are a thing of the past! It’s a Digital World, I am a Digital Girl, and I’m here to tout the virtues of my favorite collaboration tool, Basecamp by 37signals.

37signals, how do I love thee? Let me count the ways:

  1. Your pricing model for Basecamp is spot-on perfect, and I dig that you charge me and my clients per project and not per seat.

  2. Basecamp is incredibly easy to use! User manuals aren’t needed, and I applaud your amazing programmers.

  3. A hubba-hubba-ding-ding from me to you on your 30-day trials. Sweet.

  4. File uploads, full control over the users on a client’s Basecamp, real-time notification of new To Do Lists and new Messages, Writeboards. Everything my clients need, including the kitchen sink.

  5. Per your website, “Pay as you go, no long-term contracts, no sign-up fee, no termination fee, cancel at any time.” Even sweeter. Mmmmmmwah! Who loves ya, baby!


I’m Basecamp’ing with a wide variety of professionals, including a team of attorneys, life and business coaches, and a well-known gospel singer. The things they need to project manage are completely different, and yet Basecamp handles all of their needs with ease. Basecamp is a multi-purpose tool that’s low cost to boot.

Lori Recommends Basecamp. Sign up today for your own 30-day trial and see for yourself just how easy, and inexpensive, true project management can really be.

Basecamp


Monday, Monday

Monday, September 22nd, 2008

Good morning, campers!

Why do Monday’s have such a bad rap? Could it be the proverbial “Monday Morning Blahs” have taken over our collective mindset? Is Monday just a reminder that the weekend has, well, ended? Or maybe it’s the mere sound of the word “Monday” escaping our lips that leaves us with a sour taste in our mouths?

I must say I dig Monday’s! Each one is a new day, a fresh start, and for me, Monday’s have a special feeling and vibe all their own. My aggressive nature seems to increase exponentially on the first day of the work week, and crazy as it might sound, I feel even more alive.

If you’ve dragged yourself out of bed this morning, I want to hear about it. More so, I want to know how the DavisVA.com team can make your Monday’s all bright and shiny and sexy again. Monday is the day to plot your plans for World Dominance, and not the day to hit the snooze bar a record 11th time. Talk to me and tell me how this Virtual Assistant and her kick ass team can make your Monday Morning Business Blahs a thing of the past! Talk to me and let me know how we can work together to snuff out your competition. Talk to me about your business pain and about all that administrative stuff you need to take off your plate.

Talk to me

Thrifty Thursday: Pity Party of 1, your table is ready

Thursday, September 18th, 2008

A fine good morning to all my Sharks, and fins up to all my Guppies for finally heeding my advice and choosing to outsource! It’s a very good day here at the world’s most amazing virtual assistant company, and I hope you can say the same about your business.

Thrifty Thursday** for September 18, 2008 encourages you to let go of the chaos rolling around in that gorgeous head of yours! While I’ve blogged previously about not feeling sorry for yourself, today I’m giving you carte blanche to do just that, but to do it in a very positive way. I want you to talk to me and brain dump about all the things that are going wrong with your administrative back office. Were you up until 3:00a this morning working on stuff? Are you p-p-p-petrified about outsourcing and don’t know how to begin the process? Are you drowning, literally and figuratively, in all the stuff which must be accomplished in order to keep your business in business? Not only do I want to hear from you today, I also want you to let go. That’s right: Let go of it all! You’re too special and wonderful and important to have such an insane amount of stress holding you back. It’s okay to ask for help, and today is your day to begin this process.

Thrifty Thursday** for 9/18/08 is a 15% discount on your October 2008 invoice on any virtual service we offer! No matter how big or small the administrative task, and some technical ones as well, chances are nearly 100% the geeky and administratively-inclined folks at Davis Virtual Assistants can handle it for you. If we can’t, I know someone who can.

You started your business for very specific reasons, and I doubt any of those reasons involved paper-pushing! You suck at it, you despise it, and yet you continue to do it. Is that how Killer Sharks roll? Absolutely not! That’s Guppy action, and it’s time for you to join the bigger fish in the deep end of the business pool and play their game.

Thrifty Thursday** 9/18/08 phone lines close at 5:00 PM U. S. Eastern time next Wednesday, September 24, 2008. Contact the Virtual Assistant, invite me to your pity party, and I will show you a better way.

** This Thrifty Thursday discount may not be combined with any other offers or discounts offered by Davis Virtual Assistants. This discount may be claimed only by new Davis Virtual Assistants (DavisVA.com) clients.

REVA

Wednesday, September 17th, 2008

Good evening, my Killer Sharks!

Special Announcement: Davis Virtual Assistants Forms Joint Venture with a Leading Real Estate Virtual Assistant

One stop virtual services shopping just got a whole lot easier! I’m pleased to announce Davis Virtual Assistants now offers services specifically for real estate professionals. From specific RE services such as Transaction Coordination, MLS searches and Competitive Market Analysis, to general administrative services including desktop publishing, e-mail blasts and database management, this is the place to be.

No matter the condition of the market, your best interests are served when you partner with a professional real estate assistant. By doing so, you’re giving yourself the permission to focus on your money-making activities, while your VA handles your administrative back office. Nancy, DavisVA’s new real estate VA, possesses the depth of knowledge and expertise to take your RE business to new heights, and she comes highly recommended by me and her clients.

Click here to learn more about DavisVA’s VA for realtors, and to schedule your complimentary consultation with Nancy.

Virtual training in September

Tuesday, September 16th, 2008

Good morning, Sharks!

Ahhhh, September! Summer vacations are now a not too distant memory, winter is just around the corner for those of us in snow states, and your tax deductions, no matter their ages, have returned to their schools. September (and every month!) means you should take your fine self back to school as well, and this month we’ve got you covered with two very special virtual training sessions:

Learn HTML

Why these four little letters, H-T-M-L, strike so much fear in the hearts of so many is beyond me! HTML, or Hypertext Markup Language, is the basic building block of all web documents. When you view the “Page Source” on your favorite web pages, I know it’s difficult to translate the HTML coding you’re viewing. After attending this fun and informative webinar, you’ll learn the easy-to-understand method behind the madness that we call HTML.

Riddle me this, my fellow Virtual Assistants: How many times have you turned down coding work? How many times has a prospect asked, “Can you code my Craig’s List ads?” or “I need someone to add some basic codes to my LinkedIn, Facebook and Jason’s Network pages. Can you do that?” or “Article marketing sounds really interesting! Can you add some codes on those sites which don’t have the WYSIWYG editor?” Don’t hang your head in shame because you declined this work! Instead, come and join me for DavisVA’s HTML webinar, and acquire this skill this month.

Click here for more information and to register for HTML Training.


Advice from a Virtual Assistant

So, you’re thinking about what I do for a living and you’re thinking working as a VA is a good fit for you and your family? Good for you! Working as a Virtual Assistant is very rewarding, and yet very tough and demanding. You’ve got enough questions floating around in your head to float the Northwestern, and you need the answers delivered to you from a seasoned professional. Because of all of this, and so much more, I’m offering my Ask the VA 60-minute webinar. One hour where I dispense my time-tested advice and thoughts on best practices, followed by your hard hitting questions during the Q&A session. The call is recorded, and I’ll send you a copy of the MP3 file along with all the notes. Plus, all participants will be entered into a drawing for a one hour complimentary coaching session with me. Your life just got a whole lot better!

Register now for the Ask the Virtual Assistant session coming up later this month.

Work, Money, Play

Monday, September 15th, 2008

Good morning, campers!

I’ve mentioned in previous posts of my epiphany of the “work, money, play” equation of our lives. In other words, we Work to make Money to Play. Fair enough, unless of course the “work” aspect takes over your existence!

Work is good. Competition is good. Earning bank is good. Snuffing out the competition is good. Expanding your business is good.

What’s not good is when your lover, children and the family’s 4-legged creatures (let’s not forget the fishies!) forget your facial features because you’re spending so much time in the office and in front of the computer.

What’s not good is when you’re neglecting friends, hobbies, etc.

What’s not good is when you’re neglecting yourself.

I honor and respect a strong work ethic, and I’m even happier when you play harder than you work. How can you factor in more play time into your world? That’s easy: Look into outsourcing to a professional Virtual Assistant company. Letting go of the day-to-day administrative stuff — and allowing yourself to focus on your money-making activities — will set in motion success the likes of which you’ve never seen. I’ve witnessed the power of outsourcing, and I want to show you this power first-hand.

I know many of you are scared about partnering with a Virtual Assistant. Ya know what? It’s okay to be scared, but only as long as you don’t allow that state of mind to overtake your outsourcing plans. All of the factors which go into your VA-Client partnership, including your budget and the VA’s skills, can be worked through methodically and to your satisfaction. Just as you’d perform research and due diligence before working with a new attorney or plumber or accountant, the same holds true when you step into my world and investigate what I do for a living, and learn how the Davis Virtual Assistants team will put your business pain in the history books.

It’s Monday, September 15, 2008, and there’s no better date and time to begin researching the Virtual Assistance field. Contact this Virtual Assistant, and let’s chat! I want to know all about you, your business and your plans for world domination, and I’ll show you how working with a Virtual Assistant can increase exponentially the “play” time in your life equation.

I’m so excited, and I just can’t hide it!

Wednesday, September 10th, 2008

Good afternoon all my Killer Sharks, and fins up to all my Guppies who have chosen to outsource!

Why, ohhhh why, am I so excited? It’s because one of my favorite web-based tools, Send Out Cards is about to release its newest version, and the new version blew the socks off my feet when I saw the demo. My in-touch marketing was superb before, and it’s about to get a whole lot better. Amazing stuff!

Send Out Cards is an on-line system which allows me to send cards (not cheeseball e-cards), along with treats and gifts, to my prospects, clients, Associates and Apprentices, and of course my massive and wide-spread family. It’s the secret of success regarding the all important topic of “keep in touch marketing.” Plus, it’s one of those systems I simply won’t do without. I’ve got an SOC addiction, and I’m proud to admit that fact!

One of the reasons I love SOC so much is that it’s web-based; this is an important fact to note when you factor in where I live. The Davis Virtual Assistants world headquarters is based in the gorgeous Adirondack Mountains in upstate New York. (Flipping the months on the wall calendar …) Very soon, I’ll wake up one morning and find feet and feet of snow on the ground courtesy of Mother Nature, the sauciest wench of them all. If you think I’m going to risk life and limb to get to my local Wal-Mart, which only has two rows of cards, you’re nuts! If you think I’m going to trudge along the Thruway to get to Albany — which is more than one hour from my home — to get to a Hallmark store, you are officially certifiable! Instead, I’ll stay safe and warm in my cozy home office, login to my SOC account, and reach out and touch someone.

Send Out Cards: It’s a must-have in the business world. Period. Full Stop. Exclamation Point!

Finally, as soon as the new SOC version is live, I will be presenting free Webinars on how to use the system and to give you live demos for one of my favorite tools. Pre-register now for DavisVA.com’s Free Send Out Cards Webinars!